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This Visio 2013 video training course with Steve Richards covers new features in Visio 2013, and includes an open discussion of how to use Visio to better communicate your messages....
This Visio 2013 video training course with Steve Richards covers new features in Visio 2013, and includes an open discussion of how to use Visio to better communicate your messages.

Visio 2013 is Microsoft's latest release to date, and this course highlights many of its new features and improvements. Topics covered include: Getting started, basic concepts (ribbon, backstage, shapes, stencils, templates, and themes), visualizing your data, and finally, creating diagrams with 10 Nuggets specifically designed around common uses of Visio by the IT professional.

Recommended Skills:
  • Familiarity with Microsoft Office applications
Recommended Equipment:
  • Microsoft Visio 2013 Professional or Visio Pro Office 365
Related Certifications:
  • Not applicable
Related Job Functions:
  • Any and all IT professionals who desire a platform for creating better diagrams to assist in telling their story
 show less
1. Getting Started (7 min)
2. Workspace Quick Tour (8 min)
3. The Ribbon (4 min)
4. Themes, Variants, and Quick Styles (11 min)
5. Templates and Stencils (8 min)
6. Shapes (14 min)
7. Planning a New Diagram (20 min)
8. Creating Flowcharts (19 min)
9. Creating Organization Charts (16 min)
10. Creating Timelines (14 min)
11. Creating Network and Data Center Diagrams (18 min)
12. Creating Rack Diagrams (16 min)
13. Creating IT Asset Management Diagrams (15 min)
14. Creating Website Diagrams (16 min)
15. Creating and Validating BPMN Diagrams (23 min)
16. Creating Brainstorming Diagrams (16 min)
17. Creating Value Stream Mapping Diagrams (23 min)
18. Visualizing Data (12 min)
19. Printing, Sharing and Publishing (9 min)
20. What's New in Visio 2016 (9 min)

Getting Started

00:00:00

Hello, everyone. This is Steve Richards. I want to welcome you to the CBT Nuggets course on Visio 2013. I'm really excited about diving into this program. In general, this course is set up in two parts. The first part of this course is Nuggets to help you become familiar with Visio.

00:00:19

And then the second part of the course we'll be creating specific types of diagrams. In this Nugget we're going to talk about getting started with Visio 2013. In this Nugget we're going to talk about three things. What is Visio? Do you see what I see?

00:00:38

And then the new features in Visio 2013. First, what is Visio? What I like to do is go to the manufacturer's website and see what they say. So I've gone to Microsoft's website and here you have what Microsoft says about Visio. "Visio standard," we're going to talk about that in a minute, "is a powerful diagramming platform with a rich set built-in stencils.

00:01:07

It helps you simplify complex information through simple, easy to understand diagrams. Visio standard includes stencils for business, basic network diagrams, organizational charts, basic flow charts, and general multipurpose diagrams." So you can see, Standard is diagramming, built-in stencils, simple and uses stencils for a variety of different diagrams.

00:01:35

Make sense? When I started putting together this course for some reason a Christmas song came to my mind and I remember one of the lines in the song it says, "Do you see what I see?" And I thought about that, and I thought what a great metaphor for Visio.

00:01:51

The key here is, as George Bernard Shaw put it, "The single biggest problem in communication is the illusion that it has taken place." In other words, Visio is a great program. It allows you to do a lot of cool stuff. You can make great diagrams. But if the person that is receiving or looking at this diagram does not understand what you're trying to say, it doesn't matter.

00:02:15

You may have a great idea. It may make so much sense to you. Now you have to convince others that it's a great idea. It's so much easier if they can see it the way you do. This is where a Visio comes in. This is a program that enables you to create diagrams in a structured, easy-to-read way, and hopefully this will help you communicate the message you want to communicate to the people that see your work.

00:02:42

Let's move on and talk about Visio the program. First a little history lesson. Visio the program as we know it today was originally started in 1992. It was called Version 1.0, and it was made by the Shapeware company. Shapeware was a great name because the company came up with a way to draw on a computer using building blocks or shapes.

00:03:06

People would assemble drawings rather than try to create them from scratch, and this helped out a lot of people because most people can't draw. There were five versions with minor upgrades along the way, and then in 2000 the company was purchased by Microsoft.

00:03:22

After the Microsoft purchase, version numbers were replaced with years, so Microsoft's first offering was called Visio 2000. This was followed by 2003, 2007, 2010, and then the newest version is called Visio 2013. Visio 2013 is offered in three editions--Standard, Professional, and Pro for 365.

00:03:49

Basically, Standard is considered the starter edition. It's the one that includes 26 templates that you can use for creating diagrams in six main categories. Professional includes all the features in Standard with more templates. In fact, there are 76 and eight categories, and it also includes the ability to link diagrams to a variety of data sources.

00:04:12

And then finally, Pro for 365 is basically the Pro version packaged as part of Microsoft Office 365 and then offered in that program as a cloud-based subscription service. To finish out this Nugget, let me just take a few minutes and talk about the new features in Visio 2013.

00:04:33

Now I'm not sure what version you're currently using. You may be starting fresh with Visio 2013, or you may have upgraded from 2010 or even an older version. Either way, there are basically nine new features, or groups of features I should say, in Visio 2013.

00:04:51

The first one is shapes. Literally hundreds of shapes have been updated in Visio 2013. Our world has become such a visual world that Microsoft is really trying to use the shapes that best help you communicate what you want people to see. The diagrams themselves.

00:05:09

Diagrams are eye-catching, yet professional, and they're easier than ever to create. The cloud. Wow, think about the cloud in 2010, the last version of Visio, versus today. I'm sure you can appreciate the need to integrate Visio into the cloud. Open, save, save as, they all have easy access to your SkyDrive account as well a SharePoint.

00:05:32

And speaking of SharePoint, Visio 2013 files can be opened directly in SharePoint. My friend and fellow trainer, Brian Alderman, offers some great SharePoint courses here at CBT. I would encourage you to check them out. Commenting? It's always nice to have other people's input while you're creating or in the process of creating diagrams.

00:05:55

In 2013, multiple people can read and add comments to your files. Photos. What would an organizational chart be without photos? Well one word, "boring." You can include photos. The nice thing about in Visio 2013, you can bulk import photos so you don't have to bring them in one at a time.

00:06:14

Mini Toolbar. The Mini Toolbar is when you right-click on the drawing page or on a shape itself. This tool bar has been streamlined so now it appears with options that can really reduce mouse movements and of course save time. Touch Support. Think of that again just like the cloud.

00:06:32

Over the last few years, this has changed significantly on how we use touchscreen computers and tablets. Visio 2013 recognizes more gestures and more touch commands. And finally, File Format. Previous versions of Visio stored drawings in a proprietary file format.

00:06:50

Well, in 2013 Visio uses an XML-based format joining many of the other products in the Office family, and this makes Visio drawings more accessible to other applications such as SharePoint. Well look, I know we've just scratched the surface and there's a lot more for us to discuss in future Nuggets.

00:07:09

I think Visio will be a great way for us to help others see things the way we see. That's all the time we have for now. I hope this has been an informative Nugget for you and I want to thank you for viewing.

Workspace Quick Tour

The Ribbon

Themes, Variants, and Quick Styles

Templates and Stencils

Shapes

Planning a New Diagram

Creating Flowcharts

Creating Organization Charts

Creating Timelines

Creating Network and Data Center Diagrams

Creating Rack Diagrams

Creating IT Asset Management Diagrams

Creating Website Diagrams

Creating and Validating BPMN Diagrams

Creating Brainstorming Diagrams

Creating Value Stream Mapping Diagrams

Visualizing Data

Printing, Sharing and Publishing

What's New in Visio 2016

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Entry 5 hrs 20 videos

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